Administrative Coordinator

Initial Posting Date:
11/01/2024

Application Deadline:
12/04/2024

Agency:
Legislative Assembly

Salary Range:
$3,960 - $5,940

Position Type:
Employee

Position Title:
Administrative Coordinator

Job Description:

The application deadline for this recruitment has been extended to December 4, 2024. If you have already submitted an application, you do not need to re-apply.

The Senate Democratic Office is seeking an Administrative Coordinator to join their team for the duration of the 2025 Legislative Session.

The Senate Democratic Office provides support services to all Senate Democratic Caucus members and their legislative staff. Caucus staff will summarize legislation, conduct policy research, develop policy proposals, provide media support for Caucus members, provide strategic advice and assist the Democratic Leader in organizing the Caucus and its agenda.

The Administrative Coordinator serves as first point-of-contact for the office and ensures that visitors in the Senate Majority Office are properly directed. Additionally, the Administrative Coordinator will draft and distribute the Senate Democratic Floor Report to Senate Democratic members, member offices and leadership staff. The Administrative Coordinator may assist with constituent services, meeting coverage, caucus member district outreach and legislative research as needed.

This position must be very aware of interpersonal contacts and sensitive to confidential and political situations, which may occasionally expose the employee to angry individuals or stressful situations. Must be aware of correct political and social protocol and exercise precise judgment in these areas.

This position will report to the Senate Democratic Office Chief of Staff.

Senate Democratic Office employees currently work according to a hybrid in-person and remote work schedule during the periods between legislative sessions and interim committee meetings. During legislative sessions and periods when interim committees meet, staff work solely onsite in the State Capitol building to carry out the duties of their positions.

This is full-time, limited duration position beginning as soon as December 2024 and concluding July 2025.

The work history and experience of the ideal candidate will include:

Knowledge of:

• Legislative and legal processes
• Office administration

Skill in:

• Written and verbal communication
• Providing customer service

Ability to:

• Pay close attention to details, multitask, and remain organized
• Follow directions and protocol

We invite you to review the position description below; if your work history and expertise align with the position, we encourage you to apply.

To review the position description in its entirety, please click here.

HOW TO QUALIFY:

Your application must demonstrate:

Bachelor's degree and three (3) to five (5) years of related experience.

An equivalent combination of education and experience sufficient to demonstrate ability to perform the duties of the position may be considered.

Please attach a resume and cover letter that clearly states your experience and how it is applicable to this position.

TO APPLY:

• IF YOU ARE NOT A STATE EMPLOYEE: To apply for this position, follow the "Apply" link and complete the application & questions online. If this is your first time applying in our new system "Workday", you will need to create a new user profile. You can even drag and drop your resume into Workday and it will read and generate your Work History! Be sure to attach a cover letter and resume.
• CURRENT STATE EMPLOYEES: Login to Workday using the Career app on your Home Page. Prior to clicking "Apply", update your employee profile to reflect your Education, Skills, and Job History (including your current job).
• Please attach a resume and cover letter that clearly states your experience and how it is applicable to this position.
• Please monitor your Workday account, as all communication will be sent to you through this system. You must have a valid e-mail address to apply.
• This announcement closes at 11:59 PM on the close date listed.

WHY THE OREGON STATE LEGISLATURE?

• Work/life balance - paid leave and a competitive benefits package.
• We offer full medical, vision and dental with paid sick leave, vacation, personal leave and 11 paid holidays per year.
• Collaborative work environment with a team of bright, hardworking, and fun individuals.
• Opportunities for professional development to expand your breadth and depth of knowledge.
• Support the creation of public policy and watch as history unfolds for the State of Oregon as ideas become crafted into policies and laws.
• The Legislative Branch is made up of seven small-medium state agencies where you can really get to know your co-workers.
• Considering a move to Oregon? Check out what living, working and playing in Oregon is like.

SPECIAL INFORMATION:

• Over the next two years, the Capitol Building is undergoing extensive renovation and construction projects which may limit accessibility to employees. This will require Legislative employees to work both from home and within the building as the construction project dictates. While working from home, personal, stable and high-speed internet access will be required to perform the functions of this position. There may be occasions that require employees scheduled to be working from home, to report to the Capitol or an offsite building. Every effort will be made to provide reasonable notice. However, employees may be required to report to the building under short notice. The Capitol building is located at 900 Court Street NE, Salem, OR 97301.
• Oregon state government provides qualifying veterans and disabled veterans with preference in employment in accordance with ORS 408.225, 408.230, and 408.235. If you are requesting veterans' preference, you may receive an additional questionnaire in your Workday account. In order to ensure your privacy, we are asking that you complete the Veterans' Questionnaire and attach your qualifying military documents at that time. This questionnaire will be sent to your Workday account after you submit your application. We ask that you complete the questionnaire before the application deadline; extensions may be granted if necessary and reasonable. For questions about documentation, please visit: Veterans Resources. Or call the Oregon Department of Veterans' Affairs at: 1-.
• The salary in this job posting reflects the base salary without contributions to the Public Employee Retirement System (PERS). Employees eligible for PERS will have their salary increased by 6.95% and 6% will be automatically subject to a mandatory employee contribution to PERS.
• The work experience and/or education section of your application must clearly demonstrate how you meet all the minimum and desired skills listed above.
• An offer including salary will not be extended until an equal pay analysis is completed pursuant to ORS 652.220 and 659A.357. An equal pay analysis will be conducted utilizing the education and work experience section of the legislative application.
• Work Authorization: The Oregon State Legislature does not offer visa sponsorships. On the first day of employment, all hires will be required to complete the US Department of Homeland Security's Form I-9, confirming authorization to work in the United States. In addition, hires will have three business days from their first day of employment to present documents that establish employment authorization and identity. The Oregon State Legislature is an E-Verify employer and will use E-Verify to confirm that hires are authorized to work in the United States.
• If you have questions regarding this recruitment, or need assistance to participate in the application process, please contact Aimee Steketee, Human Resource Analyst, at or .
• The Oregon State Legislature is an Equal Opportunity Employer, committed to Workforce Diversity.