Anticipated Administrative Assistant II - APSS

Position Type:
SUPPORT STAFF/Secretarial/Clerical 12 Month

Date Posted:
12/23/2024

Location:
Wheeling High School

Date Available:
January 10, 2025

Closing Date:
Internal until 01/02/2025
POSITION: Administrative Assistant II - APSS (WHS) 40 hrs/wk Grade 5 Start: January 10, 2025

ASSIGNMENT: 12 Month

GENERAL RESPONSIBILITIES: This work involves duties designed to assist the Associate Principal for Student Services with routine administrative details. The assistant to an Associate Principal may also perform tasks for other administrators, is expected to assume the responsibilities of the Principal's assistant in their absence, and provide assistance to other divisions. There is contact with staff, students, parents and the general public. Must develop an understanding of overall school operations and exercise initiative while keeping informed of new procedures.

An employee in this position works with clearly established systems and procedures, must exhibit organizational skills, and exercise independent judgment and confidentiality in the performance of duties. The Administrative Assistant II must exhibit initiative and embrace a collaborative team approach to accomplish the mission of the district.

QUALIFICATIONS:

• Must have a High School Diploma or equivalent.
• Must have physical ability to lift/move supplies, materials and office equipment up to 40 lbs.
• Must sit at workstation for extended period of time and/or move frequently from workstation to various other areas of building.
• Must organize and prioritize workflow.
• Must be proficient in the use of computers, office practices, procedures and office equipment.
• Must project a positive image of the district to students, staff and parents as well as exhibit a positive employee attitude.
• Must demonstrate appropriate interpersonal skills, and communicate clearly and respectfully with students, staff, parents, visitors and the general public.
• Must have awareness of a variety of student needs including physical and social emotional needs.
• Must have strong organizational, communication, and public relations skills.

POSITION EXPECTATIONS:

1. Providing administrative support for the Associate Principal by performing all daily oral and written communication tasks.
2. Providing general school related information.
3. Communicating verbally and electronically with staff, students and families.
4. Facilitating student registration process.
5. Performing tasks to support the Assessment Center.
6. Performing duties associated with being a member of the 12 month team.
7. Monitoring board budget accounts and procurement cards.
8. Coordinating and organizing school-wide events and awards.
9. Ensuring operation of office equipment.
10. Participating in appropriate professional development activities in order to enhance job performance.
11. Cultivating and developing inclusive and equitable working relationships with staff, students and community members.
12. Provide administrative support for all instructional needs - Instructional Materials, Professional Development, Testing, Observations, and Tutoring.
13. Provide administrative support for the English Learner Program.
14. Manage staff attendance and substitutes.
15. Coordination of 6th assignments and evaluation schedules.
16. Assist with Professional Development, Institute Days and Teacher Parent Organization

APPLICATION PROCEDURE: Apply online

Click on the RED "APPLY" button above to begin an online application.

"We are an equal opportunity employer and value diversity at our district.
We do not discriminate on the basis of race, religion, color, national origin,
gender identity, sexual orientation, age, marital status, veteran status, or disability status."